Exhibit Opportunities
Exhibit Information
Booth Information
- Exhibits will be located in the Westin Gaslamp Quarter Hotel in San Diego, CA near scientific sessions, posters, and food and beverage areas.
- Each single exhibit booth will comprise an area of 80 square feet (10' wide x 8' deep). Each booth will be equipped with a draped backwall, draped side rails and a sign noting the exhibiting organization's name and booth number.
- Drape color will be indicated in the exhibitor service manual which will be sent to confirmed exhibitors prior to the show.
- Exhibit fixtures will be permitted to a maximum height of 8 feet. All exhibit fixtures more than 4 feet in height must be placed at least 4 feet from the aisle to avoid blocking the sight line from the aisle to adjoining booths.
- The exhibit area is carpeted. If desired, exhibitors may order additional carpet from the exhibit service contractor or place their own in their booth space.
- Booth cleaning is mandatory after move-in and is not included in the booth rental fee. iSBTc may order daily cleaning if booth appearance is unsightly; the cost will be charged to the exhibitor.
- The exhibit area will not be staffed other than the posted exhibit hours. iSBTc, the exhibit service contractor and the meeting venue will not be held responsible for any loss or damage to exhibitor property.
- Tables and other equipment are not included in the booth rental fee and must be ordered from the Exhibitor Service Kit which will be mailed to confirmed exhibitors prior to the show.
Booth Cost
- $1,500 , $5,000, $10,000
- Payments accepted check made payable to iSBTc, MasterCard, VISA, American Express
- Deadline is August 22, 2008
| Benefits of Exhibiting |
Premier Exhibitor
($10,000) |
Deluxe Exhibitor
($5,000) |
Basic Exhibitor
($1,500) |
| 8' x 10' Exhibit Space |
X |
X |
X |
| Complimentary Annual Meeting registration(s) |
5 |
3 |
1 |
| Complimentary exhibitor badges for booth staff |
4 |
4 |
4 |
| Complimentary tickets to Presidential Reception |
4 |
4 |
4 |
| Priority exhibit booth placement |
X |
X |
|
| Electronic list of meeting delegates |
X - two times |
X - one time |
|
| Advertising discount in Preliminary or Final Program |
25% |
10% |
|
Application Information
To reserve an exhibit space, complete the 2008 Exhibit Booth Application and return it to iSBTc with full payment of the booth rental fee by August 22, 2008. All booth rental fees include:
- 8' x 10' exhibit space.
- Backwall drape and side rail drape.
- Booth identification sign listing organization name and booth number.
- General maintenance of the common exhibit areas.
- Complimentary exhibitor badge for booth staff. There is a limit of 4 exhibitor personnel per single booth and each will receive a specific exhibitor badge. Please note, an exhibitor badge does not allow entry into scientific sessions.
- Exhibit space assignments will be based on level of support for the 2008 Annual Meeting. After priority placements have been made, booth spaces will be assigned on a first-come, first-served basis and only as long as booth space remains available. Full payment of the booth rental fee must be received before booth assignment will be made.
- A floor plan of the exhibit hall with booth selection information will be sent after complete applications are received with payment following the exhibit deadline.
- If an exhibitor wishes to cancel exhibit space after an assignment has been made, written notification must be sent to iSBTc. A full refund, minus a processing charge of $50 will be granted if cancellation is made by September 15, 2008. No refunds will be given for cancellations made after September 15, 2008.
Official Exhibit Service Contractor
iSBTc will designate an official exhibit service contractor for the iSBTc 23rd Annual Meeting prior to the show. The official exhibit service contractor will offer equipment rental, material handling, booth cleaning and labor services to all exhibitors through the Exhibitor Service Kit, and will assure that all work is performed in accordance with local union and/or facility regulations and requirements. The official exhibit server contractor will also be available to address exhibitor questions and on-site needs. These times will be listed in your Exhibitor Service Kit.
Exhibitor Service Kits
All exhibitors will receive the official service kit after their booth assignment has been made. The service kit will contain:
- Important dates and deadlines
- Freight shipping and handling instructions
- Labor regulations and rates
- Furniture, display and other decorating rental forms
- Electrical and telephone hook-up forms and instructions
- Audio/visual and computer rental forms and instructions
- Hotel reservations, rates and forms
- Show hours
